Why Minutes Are Important
Minutes are the official record of the safety committee's activities, including recommendations to management and accomplishments.
Minutes are an official (legal) record.
The content should be concise, clear, and well-organized.
Who's responsible for minutes: Your committee should have a recorder who takes minutes at each meeting and, after the meeting, does the following:
- distributes the minutes to representatives and management
- posts the minutes where other employees can read them
- keeps a copy of the minutes on file for three years
- ensures that all employees have the opportunity to respond to the minutes
What to include in the minutes: Organize the minutes so that they follow the meeting agenda. Information to include in the minutes:
- date, time, and place of the meeting
- names of attending representatives, guests, and representatives unable to attend
- a summary of each agenda item discussed
- employee suggestions and reports of hazards
- the committee's recommendations to management
- management's response to committee recommendations
Knowledge Check Choose the best answer for the question.
4-7. This should be part of the minutes of the safety committee meeting.
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