Plan the Work: Work the Plan
There are some basic best practices that can help ensure your safety committee meetings are well-organized, effective, and productive. A little planning goes a long way toward making sure your meetings stay focused, on time, and engaging for everyone involved.
How to Conduct Effective Meetings
How to Conduct Effective Meetings
Below is a suggested order of business that you can adopt or adapt for your safety committee meetings:
- Thank everyone for attending.
Begin the meeting by welcoming members and guests. A simple thank you helps set a positive tone and shows appreciation for their time and participation. - Call the meeting to order.
Officially begin the meeting at the scheduled start time. Starting on time demonstrates respect for everyone’s time and encourages punctuality.
- Record attendance.
Have the recorder (or designated person) note who is present and who is absent. For larger committees, you may choose to conduct a formal roll call.
- Introduce visitors.
Take a moment to introduce any guests, such as visiting employees, managers, or outside presenters. Recognizing guests helps them feel welcomed and encourages participation. - Review ground rules.
Go over the ground rules for the meeting. If your committee does not yet have established ground rules, make it a priority to develop them. Ground rules help create an environment where meetings are respectful, focused, and productive.
Knowledge Check Choose the best answer for the question.
4-2. What should the recorder do after the committee chair calls the meeting to order?
- Introduce visitors
You forgot to answer the question!