Member Responsibilities
A typical safety committee includes several key roles: the chairperson, the vice-chairperson, the recorder, and representatives. Each role is responsible to perform a number of important functions that help the committee meet its goals.
Who is on the committee?
Chairperson Functions
The role of the Chairperson is to lead the committee by performing the following functions:
- Schedules regular meetings (usually monthly or quarterly, depending on state rules or company policy)
- Develops meeting agendas to make sure important topics are covered and time is used wisely
- Conducts meetings, guiding discussions, encouraging participation from all members, and keeping conversations focused on solutions
Vice-Chairperson Functions
The Vice-Chairperson performs the following functions:
- Assumes chair duties when the chair is absent
- Coordinates training for new committee members, helping them understand their roles and how the committee works
- Performs other duties as assigned by the chair to ensure the committee operates smoothly
Recorder Functions
The Recorder is responsible for performing the following functions:
- Takes minutes at each meeting to document discussions, decisions, and follow-up actions
- Distributes copies of minutes to all representatives so everyone stays informed
- Posts meeting minutes where other employees can review them
- Maintains the safety-committee file to organize records and important documents
- Keeps minutes and agendas on file for three years to meet legal requirements and provide a record of the committee’s work
Each role contributes to a stronger, more effective safety committee. When members understand their duties and work together as a team, they help build a culture of safety across the entire organization.
Knowledge Check Choose the best answer for the question.
2-4. What is a function performed by the safety committee chairperson?
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