707 Effective OSH Committee Meetings

Follow Up on Action Items

Purpose
Following up on action items ensures that assigned tasks are completed, hazards are addressed, and the committee’s efforts translate into tangible safety improvements. The Chair’s oversight maintains accountability and prevents tasks from falling through the cracks.

• Check Progress:
  • Monitor whether assigned tasks have started or been completed by their deadlines. For example, confirm that a supervisor has ordered new safety signage as agreed.
  • Use a tracking tool, such as a spreadsheet or safety management software (e.g., SafetyCulture), to document progress and status updates.
  • Contact responsible individuals for updates if deadlines are approaching or missed.
• Offer Support:
  • Provide guidance or resources to help responsible parties complete their tasks. For instance, connect a supervisor with the purchasing department to expedite equipment orders.
  • Send reminders via email or in-person check-ins to keep tasks on track.
  • Address barriers to completion, such as budget constraints or staffing shortages, by escalating issues to management if needed.
• Practical Tips:
  • Establish a follow-up schedule (e.g., weekly checks) to stay proactive.
  • Document updates in the action item log to inform the next meeting’s agenda.
  • Recognize and thank individuals who complete tasks promptly to reinforce accountability.
• Example: The Chair checks with the maintenance team to confirm that machine guards were installed by the July 1 deadline. Finding a delay due to a supplier issue, the Chair escalates the matter to management and reschedules the task for July 7.

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