More Points to Remember
Paint a word picture - concrete vs. abstract. The idea is to write the procedure in such a way that someone who is not familiar with the job can actually "see" each step occur.
Writing the SJP
When writing safe job procedures, we tend to write in a technical style because it seems to be more "efficient." However, if you are going to use the safe job procedure as a lesson plan for conducting safety training, it's probably a good idea to write in a more interesting conversational style.
Write in the second person.
For example, say "Be sure you...". Try to avoid writing in the third person such as, "Be sure the worker...".
In most steps you won't have to worry about this because the person you are writing to is implied.
Write in the present tense.
Say "take" rather than "should be taken." Use verbs that express actions to complete right now. This helps to create the
word picture and streamline the safe job procedure.
Write as clearly as possible.
Say "use" rather than "utilize." Replacing more complex words with simple words helps to make sure your employees comprehend the material.
Use acronyms carefully.
If you use acronyms or jargon, make sure the meaning of the acronym is spelled out when first used. Make sure jargon is explained on first use.
Knowledge Check Choose the best answer for the question.
2-5. Which of the following is an example of best practice when writing a safe job procedure (SJP)?
You forgot to answer the question!